Administrative Assistant Job at UNHCR in Mbarara, Uganda

The United Nations High Commissioner for Refugees (UNHCR) is seeking a dedicated and organised Administrative Assistant to join its team in Mbarara, Uganda. This is an excellent opportunity to contribute to meaningful humanitarian work while developing your administrative career with a leading international organisation.

Key Responsibilities

As an Administrative Assistant with UNHCR in Mbarara, you will provide essential support to ensure the smooth operation of the office. Your duties will include:

• Managing office correspondence, filing systems, and document control.
• Coordinating schedules, meetings, and appointments for the team.
• Assisting with procurement processes and maintaining office inventory.
• Making travel arrangements and processing travel authorisations.
• Providing logistical support for workshops, meetings, and events.
• Serving as the primary contact for internal and external administrative enquiries.
• Utilising MS Office applications (Word, Excel, PowerPoint) for reporting and data management.

Requirements & Qualifications

To be successful in this administrative role, you should meet the following criteria:

• Completion of secondary education (UACE) is mandatory.
• Post-secondary certificate or diploma in Administration, Secretarial Studies, Office Management, or a related field.
• Minimum of 3 years of relevant work experience in administration or clerical duties.
• Previous experience with an international NGO, UN agency, or similar organisation is a strong advantage.
• High proficiency in Microsoft Office Suite (MS Word, Excel, Outlook).
• Excellent organisational skills and a keen eye for detail.
• Strong written and verbal communication skills in English.
• Ability to work effectively in a multicultural team environment.

Why Join UNHCR?

Working with UNHCR offers a rewarding career path where your work directly supports refugees and displaced persons. You will gain invaluable experience in international humanitarian operations, benefit from a professional work environment, and contribute to vital programmes in the Southwestern region of Uganda.

Application Deadline: Apply as soon as possible. Candidates are encouraged to submit their applications through the official UNHCR recruitment portal.