Executive Secretary Job at Electricity Regulatory Authority (ERA) in Kampala
Job Description
The Electricity Regulatory Authority (ERA) of Uganda is seeking a highly organised and experienced Executive Secretary to join its dynamic team in Kampala. This is a senior-level opportunity for a professional who excels in administrative management and executive support within Uganda's vital energy sector.
About the Role:
As the Executive Secretary, you will provide comprehensive administrative and secretarial support to senior management, ensuring the smooth and efficient operation of the executive office. You will be a central figure in managing communications, schedules, and critical documentation for one of Uganda's most important regulatory bodies.
Key Responsibilities:
• Manage the executive's calendar, appointments, travel arrangements, and meeting logistics.
• Prepare, draft, and proofread correspondence, reports, presentations, and official documents.
• Serve as the primary point of contact between the executive, internal staff, government bodies, and external stakeholders.
• Organise and coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain an efficient filing and records management system, both electronic and physical.
• Handle confidential information with the utmost discretion and professionalism.
• Liaise with various departments to facilitate information flow and project coordination.
Requirements & Qualifications:
• A Bachelor's degree in Secretarial Studies, Office Management, Business Administration, or a related field from a recognised institution. A Master's degree is an added advantage.
• Minimum of 5 years of proven experience as an Executive Secretary, Personal Assistant, or similar senior administrative role, preferably within a government agency, parastatal, or large corporate organisation in Uganda.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Superior written and verbal communication skills in English.
• Excellent organisational, time-management, and multitasking abilities.
• High level of integrity, professionalism, and ability to work under pressure.
• Strong interpersonal skills and the ability to interact with people at all levels.
How to Apply:
Interested and qualified candidates should submit their applications via the official ERA portal. The submission deadline is 14th October, 2024. Ensure all required documents are attached as per the detailed job advert available for download on the ERA website.
Why Work at ERA?
Join a prestigious national authority and contribute to shaping Uganda's energy future. ERA offers a competitive public sector remuneration package, a professional working environment, and the opportunity for career growth within a critical sector of Uganda's economy.